General Recording Requirements

Pursuant to NRS 7.285, the recorder and Recorder Office’s personnel are forbidden to practice law, which includes advising what forms are needed, how to fill them out, or giving any other legal advice. Documents to be recorded must be ready to record at the time of submission; the Recorder's Office cannot complete forms.

Want a printable version? Download the format requirements (PDF).

Outline of Requirements

The following provides a general outline of the requirements for recording a document:

  • Legal Description: If a document that is being recorded includes a legal description of real property that is provided in meters and bounds, the document must include the name and mailing address of the person who prepared the legal description.
  • Legibility: All documents must be clearly readable and capable of producing a legible imaged record.
  • Parties: Names of parties to be indexed must be contained in the document.
  • Names Under Signature: Names must be printed or typed under all signatures except notaries and witnesses.
  • Notary Acknowledgment: Documents affecting title to real property must be properly acknowledged. No notary services are available in the County Recorder Office.
  • Title: Documents should be easily identifiable by a title.
  • Return Address: This must be included.
  • Non-Recordable Documents: This includes negotiable instruments (stocks, bonds, money), vital records such as birth or death certificates, passports, citizenship papers, copyrights, trademarks, or any other documents not authorized by law.
  • Fees: See our schedule of fees for recording documents. Cash, checks, money orders, and credit cards (MasterCard, VISA and Discover) are accepted. For further information, please contact the Recorder's Office at 775-847-0967 or by email.
  • APN: This must be included
  • Affirmation Statement: Per NRS 239B.030, affirmation is required on first page of all documents.